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Word data file is a data source you can create on the fly, within Word. See Use Outlook contacts as a data source for a mail merge Outlook Contact List contains data in a format that can be read by Word. For more info, see Prepare your data source in Excel for a mail merge in Word for Mac. Click and drag files into the new document. In Word 15.40 (Office 2016 Mac), Ive successfully merged multiple files into one with this process: Open a new document and use the View menu > Master Document option. Excel spreadsheets and Outlook contact lists are the most common data sources, but if you don't yet have a data source, you can type it up in Word, as part of the mail merge process.Įxcel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. Heres what you do: Click INSERT / FILE, and follow the prompts to insert one file at a time. Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. This type of document is also called a catalog merge.Ĭreate a directory of names, addresses, and other information Use it to print out your contact list, or to list groups of information, like all of the students in each class. You'll be sending the email directly from Word.Įnvelopes or Labels where names and addresses come from your data source.Ĭreate and print a batch of envelopes for mailingĬreate and print sheets of mailing labelsĭirectory that lists a batch of information for each item in your data source. Each letter prints on a separate sheet of paper.Ĭreate and print a batch of personalized lettersĮmail where each recipient's address is the only address on the To line. For more information, see the Office Word Help documentation for mail merge. To continue the mail merge, follow the instructions provided by the Mail Merge pane. Letters that include a personalized greeting. In the Mail Merge Recipient dialog box, verify that the list is accurate, and then click or tap OK. Follow the links for details about each type: Word provides tools for incorporating your data into the following kinds of documents. Repeat this step until you have added all documents.
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Click on Insert, then select the first document you want to add. If the Show Document button is not already highlighted, click on it. Use Outlook contacts as a data source for a mail merge In Word, choose View>Outline on the Ribbon or View>Master Document from the menu at the top of your screen. If you know you'll be using Excel or Outlook as the source of your data, see: If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process.įor details about data sources, see Data sources you can use for a mail merge. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work.